American Numismatic Society Documentation

The administrative interface, “Admin Home,” contains several options. When there are no finding aids in the eXist collection the screen appears as in the screenshot below:

The file manager section provides the user with two options:

• Create Guide
• Upload Guide

The “Create Guide” link directs the user to the XForms web form for creating the “core” of the EAD finding aid, i. e., the EAD header, Front Matter, and Archival Description. Top-level components may be inserted into the Description of Subordinate Components (dsc), but components are edited in a component-specific XForms web form which looks and functions similarly to the core form. The separation of the core and components into two forms is for scalability.

The “Upload Guide” option directs the user to a page that enables uploading of EAD 2002-compliant finding aids from the “wild,” i. e., guides that may have been created manually or by other applications (like Archon or Archivists' Toolkit). Visit the Upload Guide page for more information.

• Modify EADitor Settings
• Edit Templates
• Manage Controlled Vocabularies
• Publication Controls

“Modify EADitor Settings” directs the user to a page when enables the user to modify EADitor's configuration XML file (stored in eXist). The “Edit Templates” page enables the user to set the templates for the EAD core or components. This includes adding required elements and setting boilerplate values (institutional addresses in the EAD header, for example). Other templates available for editing are container types and agencies/agency codes, which are used as values in drop down menus within the EAD web form. The publication controls appear in the Options list after finding aids have been added to the eXist database.

Once finding aids have been created or uploaded into the eXist collection, they will be indexed into the solr-unpublished Solr core for expedient searching in display under the List of Guides heading. Twenty finding aids are displayed in a table per page, pictured below:

The file list is driven by Solr, and the value in the search box is thus a Solr/Lucene query. Fulltext search is possible, as is searching by facet. The table has five columns.

1. Title of Finding aid: links to the “core” form. If the finding aid has components, an “expand” link appears to the right of the title for showing and hiding a nested list of components. The title is each component is a link which directs the user to the “component” form
2. View: view the XML record or HTML serialization
3. Actions: if the guide has components, the user can visit XForms web forms to reorder the components or set their permissions by setting the @audience attribute to internal/external (read about this feature)
4. Publish: click to publish the finding aid to the solr-published Solr index, which will make the finding aid searchable and viewable in the public interface
5. Delete: delete the finding aid from the eXist database. This also removes the Solr document from the solr-published and solr-unpublished indexes.